Microsoft Lists – a powerful to-do app for businesses App for Teams, SharePoint, and Outlook

Microsoft Lists – a New App of Microsoft Office 365

In Build 2020 Microsoft brought a lot of news and announcements for businesses and developers – including the first disclosure of Microsoft Lists. It’s share Microsoft vision for SharePoint Lists – to highlight how you use it to track issues, manage inventory, build out event agendas, report status, manage FAQs, and more.

In Microsoft 365 family, new app launched called Microsoft Lists helping you to track information and organize your work. It’s simple, smart, and flexible, so you can stay on top of what matters most to teams. We can Track issues, routines, assets, inventory, contacts, and more using customizable views, and smart rules and alerts to keep everyone in sync. With ready made templates, we can quickly start lists online, on our new mobile Lists app, and directly from within Microsoft Teams. And because it is part of Microsoft 365 Application, you can rely on enterprise-wide grade security and compliance from Microsoft.

Summary of Features shared by Microsoft resources

Microsoft Lists will include quick lists templates, configurable color formatting, and even the ability to create alerts and processes. Lists can track assets, issues, routines, inventory, contacts, and more for companies. While Microsoft created a separate web and mobile app for Microsoft Lists, it’s also fully integrated into Microsoft Teams Hub.

Microsoft Lists home (web) and mobile app

How to create new lists, share and access recent and favorite lists in one location, the answer is Microsoft Lists, a business to-do SharePoint List successor.

Lists starts with Lists Home, a single place to see and manage all your lists. Click the Lists icon within the Microsoft 365 app launcher, you can start a list in several ways – easily from scratch or with ready-made templates.

In addition, Lists can be created new lists from existing lists or using Excel import from table data to jumpstart. you will see all your favorited and recent lists beyond creation – ones you own or that have been shared with you by others. You will be able to create both personal lists you own and can share to teams, and team lists owned by members of your teams and groups.

Lists home brings all your lists at your fingertips, on the web and on the go via the Lists mobile app

Microsoft Teams > Microsoft Lists

Microsoft Lists is for people who get things done – together. Microsoft Teams can be used to collaborate on lists, using flexible views like grids, calendar and cards. This brings conversation and contents side-by-side in one integrated experience. You can either create a new list directly in Teams and chat on individual list items or add an existing list to a Teams channel.

When you click “+” to add to a Teams channel a new tab, select the Lists app to begin. The Lists app is used to both embed existing lists and create new – all within Teams. Further refine your list by adding defining choices in a drop-down menu or new columns, create view or edit share links, create custom views and filters and set up rules – all to ensure the list works for you and your team with no compromises. All from inside Teams, You get the full power to configure what your list looks like and how it works for you.

Ready-made templates help you get started quickly

Microsoft designed templates tailored to specific use cases like tracking issues, on boarding new hires, handling an event’s itinerary, managing assets, and many more. Templates come with a base structure, conditional formatting, formatting, forms, and everything you will need to get a quick start on the work that matters to you. you can find inspiration in them or modify them to bring your vision to life effectively.

There are two other time-saving ways to create lists in addition to the ready-made templates. You can create a list from an existing list – inheriting formatting and structure. And you can import the Excel table data while choosing how to best represent the information or create a list from Microsoft Excel. Once started, you have all the new views, formatting, rules and more to best represent your information and get back to business.

Customizable views, smart rules, and sharing keep everyone in sync

You can customize your lists for whatever your business needs to fulfill the requirements. Microsoft Lists not help to track information, they help make your information speak for you, visually and clearly. especially when things change, You’ll keep everyone in sync.

Default views : There are four main views when configuring lists: grid, list, gallery, and calendar.

By using conditional formatting, you can adjust how information appears in these views. For an example, you can replace the background fill color of an item from orange when status is “In review” to green when status equals “Approved.” Font Color and Background, icons dynamically change when certain criteria are met to follow the requirements.

Rules : To write a sentence just like Building rules is as easy. After decide on the outcome, click-fill if / then steps to design your rules. Choose status, value changes and people to send notifications or pro-grammatically update values elsewhere in the list. Finally, rules to set reminders to keep everyone informed can be used.

Sharing : Whether a list is simple or complex, short or long, it’s important to work with others and do so in a way that is efficient and manageable. When you share a list to others, you can share the entire list with edit and/or read-only permissions. Or share individual items, where you disable or allow the ability to edit, set an expiration date, or required a password before granting access. And once shared, invitees can add comments on the on individual list or full list items.

Further resources can be finding out from Microsoft Lists Official Website